👨‍🏫 Teachers

The Teachers module manages the registration of the institution's teaching staff. Here you store personal data, contact information, and the employment status of each teacher, facilitating the administration of academic human resources.

Access: Side menu → People → Teachers

Permissions: Teacher management (full access) or Teacher query (read-only)

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1. Teacher List

When you enter the module, a table with all registered teachers is displayed. The counter next to the title indicates the total (for example, 21 teachers).

Visible columns

Column	Description
Full Name	Teacher's first and last name, sortable alphabetically
Date of Birth	Teacher's date of birth
Start Date	Date the teacher joined the institution
Email	Institutional or personal email
Phone	Direct contact number
Status	Current employment situation (for example: Active, Inactive, Suspended)

Tip

The Status column allows you to quickly identify which teachers are active in the current school year. A teacher marked as Inactive will not appear in course and schedule assignment options.

Mobile view

On small screens (phones), the table automatically transforms into a card view for easier reading. Each card shows the teacher's main data in a compact format.

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2. Teacher Search

To quickly locate a teacher, click the magnifying glass icon (🔍) in the upper right corner. A text field with the message "Type here..." will appear.

Steps to search:

1. Click the magnifying glass icon (🔍)
2. Type the teacher's name or last name
3. Press the Search button or the Enter key
4. The table will filter to show only matching results

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3. Actions per Teacher

Each teacher has an actions menu represented by the three vertical dots (⋮) at the beginning of their row. The available options are:

Action	Icon	Description
Edit	✏️	Opens the teacher's complete profile for viewing or editing
Delete	🗑️	Deletes the teacher record (requires confirmation)

Note

Unlike students, teachers do not have an ID Card option. If a teacher leaves the institution, the recommended approach is to change their Status to Inactive instead of deleting them, to preserve the history of associated courses and grades.

Permissions

The Edit and Delete actions are only available to users with the Teacher management permission. Users with Teacher query permission can view the list and teacher profile but cannot make changes.

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4. Teacher Profile

When you select Edit, the teacher's profile opens, organized into 4 tabs that group all their academic and personal information. At the top, a statistics panel with key indicators for the teacher in the active school year is displayed.

Statistics Panel

When the teacher has academic assignments, a top bar with 5 informational cards is displayed:

Indicator	Icon	Description
Homeroom Sections	🏫	Number of sections where the teacher is the Homeroom Teacher
Courses	📖	Total courses (subjects) assigned to the teacher
Blocks/Week	📅	Number of scheduled time blocks per week
Hours/Week	🕐	Total weekly teaching hours calculated automatically
Students	👥	Total students served by the teacher (sum of all their sections)

Tip

Statistics are automatically calculated based on the active school year. If a teacher has no assigned sections or courses, the panel is not displayed.

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4.1 Tab: General

Contains the teacher's personal and contact data.

Available fields

Field	Description	Required
Photo	Teacher photograph (can be uploaded or taken with camera)	No
Name	Teacher's full name	✅
Sex	Male or Female	✅
Status	Teacher's employment situation	✅
Country	Country of nationality	✅
Date of Birth	Date of birth	✅
Start Date	Date of joining the institution	✅
Email	Teacher's email (used for system access)	✅
Phone	Contact number	✅
Address	Home address	No
Description	Additional notes, specialty, or academic background	No

Tip

The teacher's email is also their system access credential. Make sure to register a valid email, as the teacher will need it to log in to the SGA and manage their courses, grades, and attendance.

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4.2 Tab: Homeroom Sections

Shows the sections where the teacher has been designated as Homeroom Teacher. This information is automatically obtained from assignments made in the Structure → Sections module.

Column	Description
Grade	Educational level of the section (e.g., 7th, 10th)
Section	Section name (e.g., 7th A, 10th B)
Classroom	Physical classroom assigned to the section
Students	Number of students enrolled in the section (numeric badge)
School Year	Academic period the assignment belongs to

Note

This tab is read-only. To change the Homeroom Teacher of a section, you must do so from the Structure → Sections module. If the teacher is not a homeroom teacher for any section, a message will be displayed indicating no records exist.

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4.3 Tab: Assigned Courses

Lists all courses (subjects) the teacher instructs in the active school year. Each row shows the relationship between the subject, section, and grading type.

Column	Description
Subject	Subject name (e.g., Mathematics, Language and Literature)
Section	Group where the subject is taught (e.g., 7th A)
Grade	Educational level of the section
Grading Type	Evaluation mode with color chip: 🔵 Quantitative (numerical grades), 🟢 Qualitative (descriptive indicators), 🟠 Mixed (combines both)
Schedule	Number of class blocks scheduled for that course (e.g., 3 blocks)

Note

This tab is read-only. Course assignments are made from the Structure → Courses module. If the teacher has no assigned courses, a notice will be displayed indicating no records exist.

Tip

The Schedule column allows you to quickly identify which courses have scheduled blocks and which have not yet been added to the calendar in the Schedule module.

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4.4 Tab: Weekly Schedule

Presents a grid view of the teacher's complete weekly schedule. Each column represents a day of the week (Monday through Saturday) and each row shows the assigned class blocks.

Each class block displays:

Data	Description
Schedule	Block start and end time (e.g., 07:00 - 07:45)
Subject	Subject name in bold
Section	Class group
Classroom	Classroom assigned for the class

Tip

Blocks are visually identified with a unique color per subject, making it easy to recognize the distribution of subjects throughout the week. If a day has no assigned classes, the column will appear empty with a dash (—).

Note

This view is read-only and reflects the schedules registered for the active academic period. To modify schedules, use the Structure → Schedules module.

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5. Registering a New Teacher

The new teacher registration process includes a preliminary verification step to prevent duplicates:

Step 1: Search or Create

When you click the + button (upper right corner), a dialog opens with two options:

• Search: Type the teacher's name to verify if they are already registered in the system
• New Teacher: If they don't exist, click this button to open the registration form

Important

Always search first before creating a new record. If a teacher already exists in the system, duplicating their record will cause problems with course assignments and access credentials.

Step 2: Complete the Form

1. Complete all required fields (marked with a red asterisk *)
2. Optionally add a photograph
3. Click Accept to save the record
4. The system will automatically create the teacher's access credentials

Form buttons:

Button	Function
← Back	Returns to the search step
✕ Cancel	Closes the form without saving
👤 Accept	Saves the new teacher in the system

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6. Teacher Statuses

Teacher statuses (such as Active, Inactive, Suspended) are customizable from the Settings module. Each status has a name, background color, and text color that are reflected in the list badges.

Status management: Side menu → Settings → Categories → Teacher Statuses

From this screen, an administrator can:

• Create new statuses according to the institution's needs
• Assign distinctive colors to each status for easy identification
• Enable or disable statuses that are no longer in use

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7. R-09 Report: Teachers and Academic Workload

The system includes a printable report that consolidates teacher information with their workload. This report shows for each teacher: assigned sections, subjects taught, total active courses, and weekly class hours.

Access: Side menu → Reports → R-09 Teachers and Academic Workload

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8. Differences Between Students and Teachers

Feature	Students	Teachers
Profile tabs	7 (General, Family, Documents, Incidents, Attendance, History, Billing)	4 (General, Homeroom Sections, Assigned Courses, Weekly Schedule)
Statistics Panel	❌ No	✅ Yes (5 indicators)
ID Card	✅ Yes	❌ No
Customizable status	Not applicable	✅ Active / Inactive / Custom
Start Date	No	✅ Yes
System access	Via Parent Portal (guardian)	Direct with email and password
Registration process	Direct (+ button)	Search first, then create

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9. Navigation Summary

Element	Location	Function
🔍 Magnifying glass	Upper right corner	Search for teachers
➕ More	Upper right corner	Register a new teacher
⋮ Three dots	Beginning of each row	Actions: Edit, Delete
← Arrow	Upper right corner (in profile)	Return to the list
💾 Save	Upper right corner (in profile)	Save changes
Tabs	Blue top bar (in profile)	Navigate: General, Homeroom Sections, Courses, Schedule

Module Navigation

Path	Description
People → Teachers	Main teacher list
People → Students	Student management
People → Guardians	Guardian and parent management
Structure → Sections	Assign Homeroom Teacher
Structure → Courses	Assign courses to the teacher
Structure → Schedules	Configure weekly schedule
Settings → Categories	Manage teacher statuses
Reports → R-09	Teachers and Academic Workload Report

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Frequently Asked Questions

Question	Answer
Can I delete a teacher?	Yes, but only if they have no courses, sections, or schedules assigned. If the teacher left, it's better to change their status to Inactive to preserve the history.
How do I change a teacher's status?	Open the teacher's profile (Edit), go to the General tab, and change the Status field to the desired value.
Can I create custom statuses?	Yes. From Settings → Categories → Teacher Statuses, an administrator can create new statuses with custom colors.
What happens if a teacher has no assigned courses?	The statistics panel will not be displayed and the Homeroom Sections, Assigned Courses, and Schedule tabs will indicate no records exist.
Does the schedule include Saturdays?	Yes. The weekly schedule grid spans Monday through Saturday. If the institution has no Saturday classes, that column will appear empty.
What email does the teacher use to access the system?	The email registered in the General tab. It serves as their SGA access credential.
Who can view teacher information without being able to edit it?	Users with the Teacher query permission can view the list and complete profile but cannot create, edit, or delete records.
Where can I see a summary of all teachers' academic workload?	In the R-09 Report (Reports → R-09 Teachers and Academic Workload), which shows sections, subjects, active courses, and weekly hours per teacher.
How do I assign a course to a teacher?	The assignment is done from Structure → Courses, not from the teacher's profile. The Assigned Courses tab is read-only.
How do I designate a teacher as Homeroom Teacher?	From Structure → Sections, select the section and assign the teacher as Homeroom Teacher. The Homeroom Sections tab is read-only.